Personal data protection policy

• How can I contact the Foundation for questions about data protection?

  If you have any queries about the Foundation's data protection policy, please contact the Foundation

  • by e-mail rgpd@fondationbs.org;
  • by post: Fondation Bettencourt Schueller 27/29 rue des Poissonniers - 92522 Neuilly-sur-Seine cedex.

   

  The Foundation, represented by Director General Olivier Brault, acts as daa controller and has appointed Temesis as Data Protection Officer (DPO) rgpd@fondationbs.org.

• What are the Foundation's data protection commitments?

  The Foundation is committed to handling data responsibly, fairly and transparently. Only strictly necessary data is collected and processed according to the principles of data protection by design and by default. On the collection forms, the Foundation specifies which data is essential for processing and which is optional. The Foundation takes the appropriate organizational and technical steps to ensure that your data remains safe and confidential.

  The present policy allows the Foundation to send you information on the various types of processing. It may change depending on the Foundation's activities and regulations in force. If it is modified or updated, the revised policy will be posted on the website with the last date of update. Please consult it regularly.

• What data does the Foundation process?

  When browsing the website

  When browsing the Foundation's website, cookies may be put on your computer to help us give you a better browsing experience. See the cookies section below for more information.

   

  When contacting the Foundation

  When you contact the Foundation, in particular via the contact form available on the website or social media, the Foundation's teams process your data (name and e-mail address and any other necessary information) to answer your request. Your consent is required to process the data, which is kept for 5 years. In some cases, your contact details may be integrated into the Foundation's contact management tools to allow and facilitate future exchanges.

   

  When subscribing to the newsletter

  To receive information and news from the Foundation, you can subscribe to the newsletter and send us your title, surname, first name and e-mail address. The data will be kept for the duration of your registration.You can unsubscribe at any time by clicking on the unsubscribe link at the bottom of each email.

   

  When creating an account/applying for an award

  To apply for an award, you must create an account and fill in an application with the personal data necessary for the selection and follow-up of the application (depending on the award, name, first name, phone number, address, nationality, image and voice, diplomas, etc.). The processing is based on the exercise of pre-contractual measures. Incomplete applications are deleted 12 months after the account is opened, at the latest. The same goes for personal data collected from applications that are not ultimately selected.

   

  If you win an award

  If your application is selected, some of your personal data is processed as part of of the performance of a contract formalized by a funding agreement that sets out how your award is granted and how the Foundation provides support for selected and winning applicants. The Foundation will keep a record of the winners’ identity because, as provided for in the regulations, they may not apply again.

   

  If you are a Foundation partner/service provider

  Within the framework of partnership and commercial relations, the Foundation is required to process the contact details of its partners/suppliers (surname, first name, email address, telephone, profession, etc.). Such processing is in the Foundation’s legitimate interest or for the execution of a contract signed between the parties. The data is kept in an active database for 5 years after the last contact or the end of the contract.

   

  If you apply for a position

  If you apply for a vacant Foundation position or send an unsolicited application, the data related to your application (surname, first name, address, e-mail address, telephone number, professional experience, etc.) is processed as part of the performance of pre-contractual measures.

  If you are not selected, your data may be kept for a period of 2 years, with your consent, so that we may contact you again if your profile corresponds to a future position at the Foundation.

  Should your application be successful, our HR team will guide and inform you throughout the hiring process, including the data necessary to draft your employment contract.

   

• Who can access the data entrusted to the Foundation?

  The Foundation will not sell, transfer or rent your data, either free of charge or for a fee, to third parties without your prior consent, unless it must do so for a legitimate reason (legal obligation, the fight against fraud or abuse, rights of the defense, etc.).

   

  Access to personal data is strictly limited to the Foundation’s experts, employees or subcontractors authorized because of their positions/duties. All recipients are subject to confidentiality rules and must respect the Foundation's commitments as indicated above.

   

  While the Foundation prefers to store and host data within the European Union (EU), the use of some of its tools may result in the transfer of data outside the EU, including to the United States. Where appropriate, the Foundation ensures that measures are in place (countries recognized as adequate, standard protection clauses, binding company rules, etc.) to ensure the highest possible level of data protection.

• What rights can I exercise with the Foundation to protect my personal data?
  • The right to access personal data held by the Foundation>
  • The right to rectify inaccurate or incomplete personal data
  • The right to delete personal data
  • The right of limitation, involving the temporary suspension of the use of data
  • The right of portability to obtain a copy of the data transmitted in a structured format
  • The right of opposition/withdrawal of consent to stop processing data
  • The right to define directives concerning the fate of your data after your death (conservation, deletion and communication) under the conditions provided for in article 85 of the Data Protection Act
  • The right to file a complaint with the Commission Nationale de l'Informatique et des Libertés (National Commission on Informatics and Freedom, CNIL) - www.cnil.fr.

   

  In case of legitimate doubt about the applicant’s identity, the Foundation may request proof of identity. This will be destroyed after the application is processed.

   

  To exercise your rights, you can contact the Foundation

  • by email rgpd@Fondationbs.org,
  • by post at the following address:
    Fondation Bettencourt Schueller 27/29 rue des Poissonniers
    92522 Neuilly-sur-Seine cedex.
• How does the Foundation manage cookies on its site?

  What is a cookie?

  The CNIL defines cookies as "small files stored by a server on the user’s device (computer, phone, etc.) and associated with a web domain (i.e. in most cases with all the pages of the same website). The file is automatically returned on subsequent contacts with the same domain."

  Cookies can have various purposes such as compiling statistics, memorizing the page display language and offering personalized resources.

   

  What cookies does the Foundation use?

  The Foundation has set up the Axeptio tool to collect your consent or refusal to track your user path on the website by cookies.

   

  The Foundation uses Matomo to analyze traffic and use of its website (number of visits, number of pages viewed, frequency of return, etc.) as part of the legitimate interest for the operation and current administration of the website. The cookies are kept for a period of 13 months and, with the settings defined by the Foundation, have an exemption of consent by the CNIL.

   

  The Foundation also offers you the possibility of depositing specific cookies, with your consent, in order to improve your browsing experience, for example when watching videos on YouTube or Dailymotion. These cookies and their characteristics are detailed in the window where you can select your preferences.

   

  How can I express and modify my choices?

  On your first visit to the Foundation's website, a window will appear allowing you to make your choices regarding the deposit of cookies. You can change your choices at any time by clicking on the button, represented by a blue bubble with a hand icon, at the bottom left of each page.

This personal data protection policy was updated on March 26, 2024.